Notice of Special General Meeting

The Club’s Committee has determined to hold a Special General Meeting on Saturday, 13 April 2013 in Whanganui.

The meeting has been called to determine two questions:
1) Whether the Club should apply to become an Incorporated Society; and
2) Whether the Club should adopt a new set of Rules.

Since the passage of Voluntary Student Membership, it became inevitable that clubs would have to improve their organisational standards in order to maintain and grow their membership.

The Victoria University Rowing Club Committee believes that this goal is best served by becoming an Incorporated Society. This would give the Club a separate legal identity from its members and lend more credibility to the Club when applying for grants. The Incorporated Societies Act 1908 states that a majority of Club members must consent to becoming an Incorporated Society. The first purpose of the SGM is to determine whether a majority of members approves of the Committee’s determination.

Regardless of the answer to the first question, since the decreased role of VUWSA in club organisation, the Club must adopt a new set of rules to take account of this change. The proposed rules can be found here. I encourage you to make yourself aware of the contents of these rules before the meeting.

Since the SGM is being held in Whanganui, proxy votes will be permitted. Members wishing to cast a proxy vote should notify the Secretary of their authorised delegate by 8pm Friday, 12 April 2013.

Thank you,

Hamish Journeaux
Vice President